Every school has its own rules and regulations. Some set their event dates a year in advance, and some don’t give out there budgets until 3 months prior to the date an event is supposed to happen. Regardless of the criteria you have to meet, some basic timelines should (if possible) always be used. Again, there are always exceptions, but we think the info below should help you put yourself in the strongest position possible.
6 – 7 Months Out
When, where, and Why: The sooner you can figure out the design of your show, the stronger your position will be. Dates, times, locations, show type, and goals all impact who you bring, so the sooner you can figure these items out the better.
5 – 6 Months Out
Money, money, and money. Nuff’ said. You can’t find an act until you know what you have to spend. Who. Start building a wish list of artists you want to see. Don’t worry if they seem to be too expensive or not available. Wish lists aren’t about final decisions: they are about narrowing your scope and figuring out what type of artist is right for your show.
Who Part 2. Once you’ve got your wish list, start to narrow your focus. Your goal should be to have a working top 10 list.
5 Months Out
Time to put pencil to paper. Artists are usually ready to commit about 5 months out (not always, but usually) so if you can get your offer(s) in this far out you’ll be in a good spot.
4 Months Out (assuming you’ve got an artist confirmed)
3 Months Out
2 Months out
1-2 Months out
1 Month out
2 Weeks out
1 Week Out
Show Day
HAVE FUN!
Post show
Inspired to put on an event of your own?
Regardless of your budget, show design, or location, Concert Ideas can create the event of your dreams